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Share calendar within the organization using Microsoft Outlook To share your calendar You can share your calendar with specific users who can be located both within your organization or any external organization (such as an outside partner, vendor etc.) What is the organizational location of the user you are sharing your calendar with in Outlook Specify which client you would like to use to start sharing. Individual users can share calendar with specific users using either Microsoft Office Outlook client or Outlook Web App. Which email client is in use (if you want to share calendar) Under My Contacts, select the contacts folder for the shared contacts list.Ĭontacts can only be shared via the Microsoft Office Outlook email client. If you have permissions to a shared mailbox, the contacts folder from the shared mailbox is automatically added to your My Contact list. In the folder pane, under My Calendars, select the shared calendar. If you have permissions to a shared mailbox, the shared calendar associated with the shared mailbox is automatically added to your My Calendars list. These steps will allow the members of the security group to access the shared calendar and contact list.ĭepending on the email client you choose, the detailed instructions for accessing the shared calendar or contact list are listed below: Outlook Select Save to save your changes and create the shared mailbox.

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Under Full Access, select Add, and then select the security group that you want to be able to access the shared calendar and contacts list for the shared mailbox. In EAC, under Recipients > Shared, double-click the shared mailbox that you created in the previous step, and then select Mailbox delegation. Step 2: Assign the security group Full Access permission to the shared mailbox Select Save, select Yes in the No permission granted warning dialog box. To provide the members of the security group access to the shared calendar and contacts list, you need to assign them Full Access permission to the shared mailbox by editing the shared mailbox after you have created it. The Send As permission field is not required to let your users access the shared calendar and shared contacts list. When you're done adding members, select Finish. The person is added to the list of members. In the search field, type a person's name and then select Search.

Email address: Enter the email address for the shared mailbox.

It's required and should be user-friendly so people recognize what it is.

Mailbox name: This name appears in the address book, on the To field in email, and in the list of shared mailboxes on the Shared Mailboxes page.

On the Add a shared mailbox page, enter the following information: On the Users & Groups page, select Shared Mailboxes, and then select Add. After you create the shared mailbox, users that are members of the shared mailbox will be able to access the shared calendar and contacts.īecause, creating a mailbox to be used for shared calendar or contacts list involves creating a shared mailbox, the people that can access the shared calendar or contacts list can also access and respond to email sent to the shared mailbox.īefore you begin, sign in to the Microsoft 365 portal, and then select Admin in the top navigation. To set up a common, shared calendar or contacts list that people in your organization can access and edit, you simply need to create a shared mailbox. If you see the below administrative interface, then you are using the Enterprise/Midsize or Education plan.Ĭreate a new shared mailbox and assign permissions If you see the below administrative interface, then you are using the Small Business plan. Not sure which Microsoft 365 plan your organization uses? Go to and login using your Microsoft 365 administrator credentials.) and login using your Microsoft 365 administrator credentials. Select the plan that your organization subscribes to in Microsoft 365.

Share calendar or contacts with specific users.

Set up a shared calendar or contacts list for my entire organization or large group of users.

After you select the scenario, follow the step-by-step instructions. Select the scenario that you are trying to configure for your users.

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Then we'll take you through a series of steps that are specific to your situation. We'll begin by asking you the task you want to do. Microsoft 365 users who want to share calendar or contacts list to others.

#CONTACT OFFICE 365 SUPPORT PHONE HOW TO#

How to Share calendar or contacts with specific users.How to set up a shared calendar or contacts list for your entire organization or large group of users.This article discusses the following two topics: